Allowing access to private business data is a difficult thing for business owners to do. You want to make sure that every piece of valuable information is protected against any form of theft or loss. One great way to protect your data is to establish a two factor authentication system.
A two factor authentication system is one in which you are asked for a secondary layer of information before you are able to access private information. For example, if you log into your company’s administrative portal, you will most definitely be asked for a password. Then, you would be asked for a secondary code or a piece of information that only you would know.
This, of course, makes your documentation more secure and makes it more difficult for someone to hack into your account. However, you should be very selective in regards to your password and the secondary code so that no one would be able to guess your answer.
As you spend time with employees over the years, they begin to learn things about you because you talk about your families and interests together. If you are someone who owns a boat, for example, and boating is your most favorite thing to do, your employees might know that about you. If your password is the name of your boat, that might be a little too easy for your employees to guess if they were trying to access your data. In addition, if your secondary authentication is your mother’s maiden name, your employees might know that too. Make sure all of your passwords and questions are things that only you would know for optimum security and protection for your data.